How to write a cold email to a B2B decision-maker
A short, practical guide to writing a B2B cold email: the five parts of a good message, follow-ups, respecting the recipient and what to measure.
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Quick answers
It is the process of finding and reaching businesses and decision-makers who may need what you sell, then passing the interested ones to your sales team. It usually combines research, verified contact data and outreach.
An ICP describes the kind of company that gets the most value from your product: industry, size, location and the roles that buy. A clear ICP keeps research and outreach focused on the right accounts.
Published market guides range widely. Per-lead prices are often quoted from about $20 to $500, agency retainers from about $3,000 to $10,000 a month, and data-only contacts from about $0.05 to $3 each. Our indicative rates are on the Pricing page. See pricing
A lead is any contact showing possible interest. An MQL (marketing qualified lead) has engaged enough to be worth nurturing. An SQL (sales qualified lead) has been checked and is ready for a sales conversation.
BANT checks four things before a lead goes to sales: Budget, Authority, Need and Timeline. It helps your team spend time on prospects who can buy and are ready to talk.
We check the email address, the company domain and the job title, remove duplicates, and review details manually before a list is delivered. Verification reduces bounces but cannot guarantee that someone still holds a role.
Opt-in brings people who asked to hear from you, so leads are often warmer but need good content and time. Outbound lets you pick exact accounts and start sooner. Many teams use both.
Rules depend on the country. Business outreach is commonly based on legitimate interest, must be relevant to the recipient's role, and must honour opt-outs. This is general information, not legal advice, so check the rules for each market you contact.
Research and list building usually take days to a couple of weeks. Replies and meetings from outreach often start within the first few weeks, and a steady pipeline typically takes a few months of testing and tuning.
You promote a useful report to the right job titles, capture details through a simple form, follow up while interest is fresh, and qualify the people who engage before handing them to sales.
Only business contact data: corporate email, job title, company domain and professional profile information. Consumer data is excluded, and contacts who ask to be removed are suppressed from active lists.
Tell us who you want to reach using the brief builder, or book a 30-minute meeting. We will suggest a plan, a target list approach and an indicative price.
A short, practical guide to writing a B2B cold email: the five parts of a good message, follow-ups, respecting the recipient and what to measure.
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Read articleNo guide matches that yet. Ask our team and we will point you the right way.
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